Organizations

Do you use Soundslice with other people in your company/school/group, sharing a single Soundslice login across multiple people? We’re here to help.

Instead of sharing passwords — an icky and insecure practice — you can use our organizations feature. With it, each of your colleagues logs in with a separate Soundslice account. Then, to access your shared scores, you simply “switch into” your organization’s account.

You can switch back and forth, and you can copy scores between your organization(s) and personal user account.

If you’re familiar with Facebook Pages, you’ll feel right at home. This works the same as Facebook’s “Use Facebook as [page]” feature.

NOTE: At the moment, organization accounts are only available to licensing customers.

Creating an organization

Coming soon! For now, the only way to create an organization is to contact the Soundslice team.

Adding users to an organization

To add a user to an organization:

  • Make sure the user has a Soundslice account. It doesn’t have to be a paid account — a free account is fine.
  • Make sure you have administrator privileges in the organization.
  • Switch into your organization’s account.
  • Click your organization name in the top navigation, then select “Account settings.”
  • Under “Organization members,” click “Add user.”
  • Enter the email address with which the user registered for Soundslice.
  • If you want the user to have administrator privileges, check the box.
  • Submit the form, and you’re done!

Removing users from an organization

To remove a user from an organization:

  • Make sure you have administrator privileges in the organization.
  • Switch into your organization’s account.
  • Click your organization name in the top navigation, then select “Account settings.”
  • Under “Organization members,” click “Remove” next to the user you want to remove.
  • Confirm on the next page.

Accessing an organization

To access an organization that you belong to, first log into your personal Soundslice account.

Once you’re logged in, click your username at the top right of the screen. You’ll see a menu that lists your organizations:

Click the organization you want to access, and you’ll instantly be using Soundslice as that organization.

At any point, you can use the same process to switch back to your personal Soundslice account.

Moving scores across accounts

In the score manager, you can move scores — and even entire folders — across accounts. For example, you can move a score from your personal account into an organization, or vice versa.

To move a score:

  • Hover over the score title in the score manager, and click the “Move to folder” icon.
  • You’ll see all the folders in your account, plus a list of your organizations at the top.
  • Click the organization to which you want to move the score. Then select the folder within that organization (or “Top level”).

To move a whole folder (including its scores and its subfolders):

  • Click the folder in the score manager so that you’re viewing its list of scores.
  • Click the “Move folder” icon at the top of the page, next to the folder name.
  • Select the organization to which you want to move the folder. Then select the folder within that organization (or “Top level”).

Administrator privileges

Each member of an organization either has administrator privileges or not.

Members with administrator privileges can:

  • View and edit the organization’s member list.
  • Add new members to the organization, including new administrators.
  • View and edit the organization’s payment information, including the ability to cancel the account.
  • Edit the organization’s profile photo.

Working with others

Once you have an organization set up, how do you best make use of it? Here are a few things to keep in mind:

If you’re worried that other people in your organization will edit a score (its notation or syncpoints) while you’re working on it, you can temporarily move it into your personal account. This will prevent anybody else from altering it. When you’re done editing, move it back into the organization.

It’s totally fine for multiple people in an organization to be making edits to different scores at the same time. This includes syncpoints, recordings and the notation itself.

Syncpoints and notation are stored separately in our system. That means one person in your organization can work on syncpoints, while another person works on notation — even for the same score at the same time.

Logistical information

Here are some logistical details about the organization feature:

  • Your Soundslice payment details are stored in the organization itself, not in any of the individual user accounts.
  • If your account has embedding privileges, the privileges are in the organization itself, not any of the individual user accounts (unless individual user accounts are also paying for embedding).
  • Likewise, if you use a domain whitelist for embedding your organization’s scores, that whitelist is in the organization account.
  • An organization can also create courses.
  • An organization doesn’t have its own password; it’s accessed solely through its members’ user accounts.

Get more help

Questions? Get in touch any time!